- Full Time
- Miami, FL
Executive Assistant – Bay Harbor Islands, FL
Work Hours: 8am – 5pm, Full time, Office-Based.
We are seeking a dedicated and efficient Full-Time Executive Assistant to support our client’s office operations from 8am to 5pm.
Responsibilities:
- Office Management: Oversee the daily operations of the office, including managing kitchen and copy room supplies, coordinating cleaning services with vendors, and overseeing lunch orders.
- Executive Support: Provide comprehensive support to the CEO and their family, managing travel arrangements, hotel bookings, car rentals, private jet reservations, restaurant bookings, and various errands.
- Meeting Coordination: Facilitate the organization of virtual and in-person meetings, as well as conference calls, on behalf of the CEO.
- Travel: Travel may consist of local errands. No travel by plane or long distance.
- Mail and Document Management: Handle mail organization, bill/invoice scanning, auto registration renewals, and manage household auto & insurance policies.
- Reception Duties: Respond to office phone calls and manage the reception of deliveries.
- Financial Operations: Handle the printing of checks via QuickBooks and ensure their proper mailing.
Benefits:
- Full coverage of health, vision, and dental insurance (Florida Blue)
- 4% 401K match
- Complimentary lunch is provided daily
- Five sick days per year
- Two weeks of paid vacation after six months of employment, increasing to three weeks after three years of employment.
www.excelonassociates.com
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Excelon does not discriminate on the basis of race, religion, sex, gender, sexual orientation, national origin, marital or veteran status, disability, age, or any other characteristic protected by law.